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Constitution
Florida State
Beekeepers Association
Article I
Name
This association shall be known as the
Florida State Beekeepers Association, a non-profit corporation of the
state of Florida.
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Article II Purpose and
Membership
Section 1. The purpose and functions of
this Association shall be:
1. The development and promotion of
practical beekeeping methods in the state of
Florida.
2. To act in the interest of the
beekeepers of Florida in protecting and carrying on statewide
beekeeping affairs.
3. To act as a medium for, and an aid
in cooperative and mutual beekeeping
methods.
4. To act as the representative of
the Florida beekeepers in State and National beekeeping and
legislative matters
Section 2.
1. This Association shall be composed
of county or district affiliated associations of Florida Beekeepers,
their members, and in the case where local organizations do not
exist, individual beekeepers of the State of Florida, or other
individual beekeepers of other states, who desire to join with this
Association in a united effort to carry out its purpose. County
associations may include adjoining counties.
2. Affiliated local associations
shall make such reports to the Executive Secretary of the State
Association as may be required by the Board of Managers. Failure to
comply will result in association loss of representation and voting
privileges.
3. Members of local affiliated
associations shall become members of the State Association upon
payment of State Association annual dues.
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Article III
Dues
1. The annual dues for membership in
this association is fifteen dollars ($15.00) per
year
paid to the treasurer. This shall be
adjusted by the Board of managers as deemed necessary. This sum will
cover membership for both husband and
wife.
2. The membership year shall be
November 1 through October 31 of each year.
Changed to = Membership Year is from October 1
to September 30.
3. Any member whose dues are not paid
by December 1st, shall
be given a written notice by the Exclusive
Secretary..
4. If dues are not paid within thirty
(30) days from the mailing of said notice, the name shall be dropped
from the membership role.
5. Any member may become a Life
Member of this association by donating one ten-frame colony of bees,
consisting of the following: Bottom board, cover, excluder, three
deep brood chambers, with thirty (30) good frames, and combs, and
bees free of disease. In lieu of the above items Life Membership may
be obtained by donating the full value of a hive in cash or new
beekeeping equipment. This membership includes both husband and
wife. The equipment list may be adjusted to the needs of the
apiary.
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Article IV Board of Managers
1. The general management of this
Association is vested in a Board of
Managers.
2. The Board of Managers shall
consist of a voting delegate from each of the affiliated local
associations. The appointed delegate, or their designee, to the
Board of Manager shall, as representative of their local
association, be the only recognized speaker of their association at
the Board meetings. This representative and one (1) alternate shall
be appointed in writing.
3. The President, Immediate Past
President, Vice-President, and Executive Secretary shall be
non-voting members of the Board of Managers: The President acting as
chairperson and the Executive secretary as
secretary.
4. Only appointed delegates to the
Board of Managers shall have voting privileges; the chairperson may
vote in case of a tie vote.
5. Meetings of the Board of Managers
may be called by the Executive Secretary on the request of the
President, or any five (5) members of the Board of
Managers.
6. For any Board meeting, the
President, Vice-President, Executive Secretary and three other
members constitutes a quorum.
7. All meetings of the Board of
Managers shall be conducted according to "Robert’s Rule of
Order."
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Article V Officers / Duties
1. The officers of this Association
shall be a President, a Vice-President, an Executive Secretary, and
a Treasurer.
2. If it is so desired by the Board
of Managers, the offices of Secretary Executive and Secretary may be
held by one person.
3. The duties of the officers shall
be in accordance with common practice and special duties as Board of
Managers may see fit to impose; the terms of office shall be one (1)
year, or until the next annual meeting of the Association. Officers
shall continue in office until their successors are elected and have
qualified.
4. The President of this Association
may not serve more than two (2) successive one (1) year
terms.
5. The Board of Managers shall
appoint an Executive Secretary to manage the business affairs,
including the publication of quarterly newsletters, and set salary
for same. The duties shall be directed by the Board of
Managers.
Section 2
1. Removals or changes and the
filling of vacancies shall be entirely under the control and at the
discretion of the Board of Managers.
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Article VI
Meetings
1. The annual meeting of this
association shall be held at such time and place as the Board of
Managers shall decide. Notice of the annual meeting shall be given
out by the Executive Secretary approximately sixty (60) days prior
to the date of the meeting.
2. The Board of Managers and the
Officers of the Association shall constitute a committee to select
subjects for discussion and to arrange for speakers; to arrange
programs for the meeting; to give publicity to all arrangements made
for the instruction and entertainment of the members; and they are
empowered to appoint committees to assist them in the carrying out
of their plans along the
lines.
Section 2 Special
1. Special meetings of this
Association may be called at the request of the President, or any
three (3) or more affiliated associations, who are at the present
time in good standing in the State Association, or may be called by
the Board of Managers, which will instruct the Executive Secretary
to issue this call.
2. Calls for special meetings shall
state the place and the time of the meeting, and briefly state the
purpose for which the meeting is called. No other subjects other
than those stated shall be taken up at said
meeting.
3. All members of the State
Association shall be notified by mail not less than two (2) weeks
prior to the date set for the meeting.
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Article VII Past President
Section 1
1. The immediate Past President shall
be entitled to sit at any meetings of the Board of Managers, and may
participate in any business discussions, but is not entitled to
vote.
2. The Past President shall be
notified of all meetings as are the Board of
Managers.
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Article
VIII Finances
All money or property of any kind
which may be acquired by this Association shall be under the control
and direction of the Board of Managers who may require / arrange and
adequate system of collection and dispersing funds, require the
posting of a bond or surety by persons handling the finances or
assets of the Association.
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Article IX Nominating
Committee
Section 1
1. The President shall appoint a
NOMINATION COMMITTEE for the purpose of nominating officers sixty
(60) days prior to the elections held at the annual
meeting.
2. The Nominating Committee shall
poll affiliated associations for potential nominees, and obtain
their consent to serve prior to nomination.
3. The Nominating Committee shall
present slate of incoming officers at the regular business session
of the annual meeting.
4. Further nominations may be made
from the floor.
5. Election shall be by ballot, a
majority of votes being cast required to elect.
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Article X Apiary Management
Section 1
This Association may operate one or
more apiaries, the profits of which, after the deductions of
reasonable expenses shall be divided equally between the Association
and the apiary manager. An agreement shall be made with each apiary
manager.
Section 2
The Vice=President shall be
responsible for the supervision of all Association apiaries and give
a report at each annual meeting. The report shall consist of the
following:
a. Number of
apiaries
b. number of colonies and general
condition of each apiary
c. Net profit of each
apiary
d. Total monies from all
apiaries
The Board of Managers may appoint an
assistant to aid in these duties. This assistant shall be reimbursed
for any expenses incurred; i.e. truck, loader and fuel expenses
incurred in moving and / or picking up said
bees.
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Article
XI
This constitution may be amended by a
two-thirds vote of the members present at any annual meeting, or any
special meeting called for that purpose, provided 30 days prior
written notice of amendments have been presented to each member.
When an amendment is ratified, a copy of said amendment will be
included in the next available newsletter to all members of the
Association.
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BY-LAWS
Florida State
Beekeepers Association
Article
I
The officers of this Association shall
be elected by ballot, a majority of votes cast being required to
elect. In the event there is one candidate for each office a voice
vote may be conducted. The president shall appoint a committee of
three members to count the ballots; no two members shall be from the
same affiliated association. This election will occur at the General
Membership annual meeting.
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Article
II
The duty of the President shall be to
act as presiding officer of meetings of the Association, meetings of
the Board of Managers, to sign all documents requiring official
signature, and any other duties usually required of the presiding
officer of any organization of the character.
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Article
III
In the absence of the President, The
Vive-President shall act with full power of that
office.
Article
IV
Section 1
The Secretary shall keep proper records
of all meetings and other transactions of the Association and the
Board of Managers; shall issue notices of meetings and other duties
usually required of secretaries in any organization of this
character.
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Section 2
Office supplies furnished to the
Executive Secretary; as well as all other officers by the Association,
shall be provided by the Treasurer of the Association, upon approval
of Board of Mangers.
Article
V
Section 1
The Treasure shall be the custodian of
the Association’s funds and receive all membership and affiliation
dues and other income and shall make a statement of the accounts
showing balance on hand at each annual meeting of the Association. The
Treasurer shall account to the Board of Managers upon request, and
present the books for audit by two (2) members ten days prior to the
annual meeting.
Section 2
The Treasurer shall make all deposits
and withdrawals in a local bank of his or her choice. The Board of
Managers may, at any time, make such changes in the conduct of the
Association’s finances as may be needed.
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Article
VI
As a matter of expediency and expense,
questions requiring action of the Board of Managers may be submitted
by the Executive Secretary by mail to each member of the Board to
record their vote thereon "for" or "against", and return the same to
the Executive Secretary who will record the votes so cast and announce
the decision. The vote so cast shall be of the same force and effect
as it would if, the Board assembled and acted with a like number of
members present.
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Article
VII
The meetings of the Association will be
conducted in the Following
order:
1. Call to order and
invocation
2. Reading of the minutes of the last
meeting (s)
3. Reception of
members
4. Appointment of
committees.
5. Executive Secretary’s
report.
6. Reports of the standing
committees.
7. President’s
address.
8. Report of special
committees.
9. Election and installation of
officers.
10. Miscellaneous
business.
11.
Discussion.
12. Adjournment.
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Article
VIII
All meetings shall be conducted
according to the "Roberts Rules of
Order."
Article
IX
An Association newsletter shall be
printed quarterly and sent to all Association members as well as the
Governor of Florida, all members of the State Legislature, the Florida
Governor’s cabinet members, which shall include the Commissioner of
the Department of Agriculture.
The Post Convention newsletter shall
contain a financial statement and the adopted budget for the new
fiscal year.
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Article
X
These by-laws may be amended by
two-thirds vote of the members present at any regular or special
meeting called for that
purpose.
When amendments are made, a reprint
will be made to incorporate the changes and printed in the next
newsletter. Copies shall be made available to all interested parties
upon request.
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